EventiaNest — Smart Stays for Event-Goers

EventiaNest transforms hotel booking experiences for event-goers through its specialized program that offers exclusive hotel packages for popular conferences and matches as well as concerts.

Client: EventiaNest
Industry: TravelTech | Event Hospitality
Vertical: Hotel Aggregator | Event Travel
Product: Web & Mobile App
Headquarters: Dubai, UAE
Company Size: 10-30 employees
Key Services: UI/UX Design, Booking Engine Development, Mobile Optimization, Real-Time Hotel Integration, Custom CMS

About EventiaNest

EventiaNest emerged because standard hotel booking platforms did not meet the needs of event participants. Prices surged. Locations sold out. And users were left frustrated.

EventiaNest flips the script. EventiaNest provides attendees with special hotel prices that guarantee locations close to event venues. EventiaNest serves as an event stay companion that provides reliable and affordable, and efficient service to event attendee,s whether they participate in Fashion Week in Paris or a Tech Summit in Dubai.

Product Goals

  • Simplify Event-Based Booking: Users needed a frictionless way to find hotels based on events, not just dates.
  • Boost Conversion Rates: Enhance visual trust signals and optimize checkout flow.
  • Build Brand Trust: Professional design, clear copy, and verified hotel partners.
  • Drive Mobile Engagement: Enable bookings with 3 taps from mobile devices.
  • Automate Inventory: Real-time syncing of availability and event-specific rates.

Our Approach

To achieve these goals, we broke the project into several key phases:

1. Discovery & Research

  • Research investigators surveyed 300 event visitors regarding their ticket reservation difficulties.
  • Competitive benchmarking with Booking.com, Eventbrite, and Hotels.com
  • The team designed five fundamental personas that included The Solo Traveller and The Speaker, together with The Team Manager and The Fan, and The Exhibitor.

2. UX & UI Design

  • Created user journey maps tied to event-based decision-making
  • Wireframed and prototyped low-fidelity screens using Figma
  • Crafted a clean, dark-mode UI with event flair—soft gradients, smooth toggles, and real-time filtering

3. Development

  • Built with React.js (Web) and React Native (App)
  • Integrated with Booking.com API and Amadeus Hotel APIs
  • CMS for backend event + hotel management

4. Testing

  • Launched a 3-day beta for TechExpo 2025 attendees
  • A/B tested CTA text: “Book Stay” vs “Secure My Spot”
  • Usability score increased from 62 → 91 in just 2 rounds.

Deliverables

  • Logo + Brand Kit
  • Responsive Web App
  • iOS + Android App (React Native)
  • Dashboard for Event Partners
  • Hotel Listing Engine (w/ real-time filtering)
  • Figma Design System & Component Library

Challenges

  • Hotels showed unstable price fluctuations during live events, which needed cache synchronization.
  • Users got mixed up between the hotel location display and the event locations on the platform.
  • Hotel proximity, together with actual customer reviews and safe payment capabilities, should be visible to users for them to trust the platform.

Key Insights

  • When users saw hotel distances in walking minutes, they were more inclined to convert.
  • Bundles (Hotel + Shuttle + Event Entry) resulted in a 28% higher average cart value.
  • Adding a “Compare with Market Rate” tag raised confidence and click-throughs by 43 percent.

The Impact

Week of Launch (TechExpo Beta):

  • 6,700 Users
  • 2,890 Completed Bookings
  • 58% Mobile-first users
  • Bounce Rate dropped from 68% → 29%

3 Months Later:

  • Monthly Active Users: 35,000+
  • Average Time on Platform: 9 min 33 sec
  • 92% of users said they’d book through EventiaNest again
  • Over $400K in GMV booked in the first quarter

User Feedback

“I attended London Fashion Week and stayed only 4 minutes from the venue for half the price. “I love this app!”

“I enjoy this app!”

“The UI is sleek, mobile-friendly, and seems to be tailored just for event attendees. 10/10.”

“Bundle pricing saved our whole company team 30% on hotels during the tech fair.”

Building the Future

EventiaNest hopes to expand to include festival packages, such as Coachella and Tomorrowland, after its successful first launch.

  • Corporate Travel Portals for Team Managers
  • AI Smart Suggestions Based on Event Types and Personal History
  • AI Smart Suggestions based on event types & personal history

Let’s Build the Future of Event Travel

Whether you’re a solo explorer or a team of 50, EventiaNest is where smart travelers stay smart.

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